We are at full capacity

Registrations are now closed.

* Thanks to the support by the Doctoral School Biomedical Sciences via the OJO initiative grant, special conditions apply for Flemish PhD students & postdocs. Please contact [email protected]  before registering.

Interested scientists are always welcome to join the ECS to get the discounted rate for ECS members. This can be done by filling in the membership form available at before registering for the workshop.  

** Are considered early career researchers those up to 3 years after obtaining their Ph.D. degree.  Are considered students those working towards a Master or Ph.D. degree and holder of a valid student card delivered by an academic institution.

Registration fees for participants include in all cases: attendance to the workshop, lunches (Thursday and Friday), all coffee breaks, dinner (Thursday), receptions (Wednesday and Friday) and abstract book (pdf). Accommodation is not included in the registration fee and needs to be booked by yourself separately.

Guest registration fee include lunches (Thursday and Friday), dinner (Thursday) and receptions (Wednesday and Friday). Guests have no access to the meeting room and the poster rooms.

Participation to the socio-cultural activities and party at Barvista (for both participants and guests) come at a surplus depending on the activity. Choice and payment should be at registration. As a limited amount of people can be accommodated, here also a first-come first-serve procedure applies.

Payment is expected to be performed as soon as possible after registration.  It should be performed by credit card.  Confirmation emails for registration and payment will be send to all participants.  Credit card payments will be via a secure portal (using stripe).  Instructions will be provided by email.  An official receipt will be issued as proof of registration once the payment has been credited on our account, which typically takes about one week.

Cancellations are possible until October 1st, 2023. The payments performed can either be transferred to another participant or reimbursement can be asked. The reimbursement amount is however limited as an administrative fee will be deducted.  This fee is 30% of the paid amount before September 1st, 2023 and 50% of the paid amount from September 1st and before October 1st, 2023.  From October 1st, 2023 onward you can only request that your registration is transferred to another person or cancel at 100 % loss. In all cases reimbursement is only possible for registration costs. All other costs made by you (hotel, flight,…) will not be covered.  The request for cancellation or transfer of registration needs to be in writing by sending an email to [email protected]

Please Note – registration implies the consent that pictures and videos can be made and used for promotion of ECS activities.  A list of attendees will also be included in the abstract book.

If the workshop fails or is canceled, the registration fees will be refunded, as far as funds are available.

Warning of a scam from travellerpoint(dot)org

If you receiv(ed) emails from travellerpoint(dot)org, please be careful. The email asks about arrival and departure dates to Leuven and offers a hotel booking form where they ask for credit card details.

Please, ignore these emails and do not reply nor click on any link given by them. Our official emails are all from this website’s domain “”, and our only official contact mail is [email protected] .  Avoid giving private information to external sources. The only official way to register for the conference is by using the official form above.  Hotels should be contacted by you directly with the information you find on our Accommodations page.


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